organization Archives - K.V. Fischer

PUBLISH DON’T PERISH — TIP #5: Apply APODS to Your Life

This incredible APODS Series, written by Amanda Cabot is a must read for not only writers, but EVERYONE and I recommend you apply APODS to your life. I am a writer and a practicing attorney, and I found it extremely useful in mine. This post will take you through a summary of each article and a link where you can find more. Even if you’ve been following along, I highly recommend reviewing this Series again. Thank you Amanda for sharing your invaluable expertise!

GETTING TO THE END WITH AMANDA CABOT

This article is the first in the series on time management and getting to the end. Although time management is only one part in the multifaceted solution to getting to the end, it’s an introduction to a system that goes by the acronym APODS — Analysis, Priorities, Organization, Discipline and Support. Get a quick peak at each of these five areas.

APODS — ANALYSIS: ANSWERING THE TOUGH QUESTIONS

The analysis phase is the focus of this article. Every author should answer these 3 tough questions:

Why do you write?
Why is this the book of your dreams?
What is keeping you from finishing the book?

Explore what Amanda offers and think about why writing and this book in particular are important to you.

APODS — Analysis: The Three Ps

The analysis phase of APODS includes three Ps:

Personality Type
Productive Times
Present Use of Time

This article takes a closer look at the first — personality type.

APODS – Analysis: The Three Ps, Part Two

Conclude the analysis phase by looking at time. Before you can manage time, you need to understand how you are using it.

Amanda Cabot, time, writing, books, publishing — Time Management

APODS — Priorities: Getting Started

To address priorities, you need to first establish those priorities, understand the opportunity costs of those priorities, and accept the fact that we cannot do everything.

Learn how to make writing your #1 priority.

APODS — Priorities: The Four Ps (Part One)

The Four Ps include: Purpose, Picture, Plan, and Part.

Take an in depth look at the first, purpose.

APODS — Priorities: The Four Ps (Part Two — SMART Goals)

SMART is an acronym to obtain meaningful goals:

Specific
Measurable
Attainable
Relevant
Time-Bound.

SMART goals, William Bridges, specific, measurable, attainable, relevant, time-bound, Amanda Cabot, time management, APODS — APODS – Priorities: The Four Ps (Part Two – SMART Goals)

Explore what it means, why they are important, and how they serve as guideposts. See how to reach for success!

APODS — Priorities: The Four Ps (Part Three — Plan and Part)

Create the Plan and organize it into a logical sequence. It can be done if you break everything down into small tasks. Check out these tips!

APODS — Priorities: The Opportunity Cost

Are you familiar with opportunity cost? Explore the opportunity cost of writing. Remember, “Time to write is not free.”

Amanda Cabot, APODS, time management, calendar, analysis, productive, timer, personality type, use of time, getting to the end, goal, Cimarron Creek Trilogy, priorities, successful people — Priorities

APODS — Organization: Advice from the Experts

This article focuses on ideas gleamed from Marilyn Paul’s book, It’s Hard to Make a Difference When You Can’t Find Your Keys. Amanda discusses 4 of her points she found particularly useful.

APODS — Organization: Part Two

The discussion of Organization is wrapped up with advice from two experts.

APODS — Discipline

Eight particularly useful suggestions are provided to help you get to “The End.”

APODS — Support

Support is the final step in the APODS Series. You will not want to miss this article!

This Series has been an invaluable resource for so many, especially me. What did you find most helpful?

Amanda Cabot is no stranger to getting to “The End.” She juggled a sixty-hour a week job with nonnegotiable deadlines and building a house long-distance at the same time that she wrote two books a year. Whether or not she kept her sanity during that time is debatable. Amanda is the best-selling author of over thirty novels, eight novellas, four non-fiction books, and what she describes as enough technical articles to cure insomnia in a medium-sized city.

Out of the Embers, the first of the Mesquite Springs trilogy, has an official release date of March 3, but it’s currently available for preorder at all the major online retailers. If you prefer brick and mortar stores, your local bookseller should be able to order a copy for you.

You can find Amanda at:www.AmandaCabot.com https://www.facebook.com/amanda.j.cabot
https://twitter

APODS – Support by Amanda Cabot

At last! We’ve reached the final step of APODS: Support. Some of that support is external, but you may be surprised to learn that a large part is internal.

Although writing is by its very nature a solitary profession, there are times when we need help if we’re going to reach “The End.” That’s why it’s important – I’d go so far as to say essential – to have external support. Typically, that support comes in two forms: personal and professional.

Personal – These are your cheerleaders, the people who encourage you on bad days, who celebrate your successes, who are there whenever you need the reminder that you’re a real writer. They may not be writers – in fact, most often they are not – but they’re the ones you can count on to cheer you when writing isn’t going well.

Professional – I’m a firm believer that every serious writer should be a member of a group of professional writers. Ideally, the organization has in-person meetings that you can attend, but if that’s not possible, find one with an active email loop.

Your professional support group is more than a group of cheerleaders, although they should cheer your successes. What they provide that the personal support group cannot is writing-related advice. They’re the ones who’ll brainstorm with you when you hit a mental wall. They’ll read a passage and tell you what works and what doesn’t. They’ll buoy you when you face rejection, suggesting other agents or publishers. They’re the proverbial shoulders to cry on, and they’re invaluable.

But, as valuable as external support is, it’s only one part of the picture. You, the author, need to support yourself. After all, no one else is going to write your book. Although there are many times when you’ll need internal support, we’re going to discuss the two most common.

The Muse is MIA

It happens. You’re excited about the book, but then the wellspring of ideas dries up. Or, as a fellow author says, there’s nothing in the well but kitty litter. Not good. So, what do you do?

wedding, wedding planner, books, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado — TAKE TIME OUT

Take time out. Step away from the computer, leave your office or writing space, and do something totally different. Go for a walk; read a book; watch a favorite movie. Your goal here is to let your subconscious work while the rest of you plays.
Talk to the animals. This is the time to find a confidante who won’t talk back to you, who won’t offer suggestions. While you’re grooming your dog or petting your cat, explain the problem. Tell it what’s happening in the book and what isn’t happening. Note: you need to be talking aloud, not simply thinking. There’s probably some scientific explanation of why verbalizing a problem helps solve it; all I know is that it’s an effective technique. What do you do if you’re like me and don’t have a pet? Talk to an inanimate object. The key here is to have a non-judgmental audience that can’t walk away.

journey, inspiration, writer, author, published, career, jewelry, retired, teacher, novel, publishing, indie, contests, mistakes, mailing list, gifts, Plantation of White Treasure, Prince of Granola, Be Mine this Christmas Night, Viking Gold, Dare to Believe, Forever Yours this New Year’s Night, Believe in Me this Christmas Morn — Fur Baby

You’ve Received a Rejection

Again, this happens. I won’t sugarcoat it. Rejection hurts, and if you receive enough rejections, you may consider abandoning the whole idea of writing. Don’t do that.

I’ve been known to say there’s no problem so big that chocolate can’t fix it. That is admittedly an exaggeration, but it’s worth considering. While you’re bingeing on Godiva, I recommend the following:

Remember that grieving is a process. It’s only natural to grieve when you receive a rejection. After all, your story isn’t simply words stored in cyberspace. It’s part of you. Recognize that you’ll go through the same predictable stages as if you’d lost a loved one:
- Shock
- Anger
- Resistance
- Acceptance
- Hope

Understanding the SARAH model can help you cope with your feelings and avoid damaging your future. Never, ever, ever respond to rejection when you’re still in Shock or Anger. It’s one thing to call someone in your personal support group and bemoan the sheer idiocy of the editor’s reaction to your story, quite another to vent those feelings to the editor.

Open your “what’s special about me” envelope. You have one of those, don’t you? If not, you need to start one right now. Every time someone compliments your writing, save the comment. It doesn’t have to be an effusive endorsement. It might be nothing more than, “That line of dialogue is terrific.” All that matters is that it’s a positive affirmation of you as a writer. Whether you keep a printed copy of the compliments or store them electronically isn’t important. What is important is to keep the affirmations readily accessible for those times when you need to be supported.

When You Reach “The End”

Eventually, if you’ve persisted, you’ll reach “The End,” and your manuscript will be complete. What’s next? I recommend the Two Cs.

Celebrations – Without a doubt, you should celebrate having finished your manuscript. This is the time to gather with your support groups and rejoice in the knowledge that you’ve accomplished something that’s only a dream for many others. You’ve finished a book. Wonderful, fabulous, spectacular. Time for fireworks, champagne, and another pound of Godiva.
Commencement – “The End” of a book should not be the end. Instead, once you’ve finished celebrating, it’s time to begin a new story. You’re a writer. You’ve proven that by reaching “The End.”

Her most recent release is A Tender Hope, the third in the Cimarron Creek trilogy.

Amanda Cabot, Cimarron Creek Trilogy — A Tender Hope, by Amanda Cabot

You can find Amanda at:

www.amandacabot.com
https://www.facebook.com/amanda.j.cabot
https://twitter

APODS – Organization: Part Two by Amanda Cabot

We’re going to wrap up our discussion of Organization this month with advice from two experts as well as my own suggestions for how to keep yourself organized.

We’ll start with Steven Covey, whose The 7 Habits of Highly Effective People is a classic. When talking about organization, Covey has one simple suggestion:

Substitute weekly organization for daily planning.

This may sound counterintuitive. After all, don’t we need to know what we’re doing each day? Yes, of course, but Covey’s advice allows life to happen. By establishing goals for what you want to accomplish each week, you’re setting yourself up for success, not failure. Why risk the frustration of telling yourself that you absolutely, positively have to finish Task A on Monday and Task B on Tuesday when it’s possible that one of those will take longer than you expected or that what was supposed to be a half-hour trip to the supermarket took far longer, putting you behind schedule?

APODS, Amanda Cabot, organize, succeed, writers — Weekly Organization

Organizing for the week, assuming that that organization includes the transition and unscheduled time that Marilyn Paul recommends, gives you a higher probability of actually meeting your goals.

The advice from our second expert of the month, Brian Tracy, is a corollary to Covey’s. Tracy, who’s the author of Time Power, urges you to:

Work from a prioritized task list.

This may sound like a part of our earlier discussion of priorities, but it never hurts to repeat it. Prioritizing your tasks for the day and the week helps you avoid detours and time-wasters. While it may be tempting to work on a low priority task simply because it’s easy to finish, it’s important – I’d go so far as to say critical – to tackle high priority tasks first.

Listen to the experts. They’ve “been there, done that,” and lived to tell the rest of us what they learned.

I’m not claiming to be an expert, but here are three ways I’ve found to keep myself organized.

Find your own writing space.

APODS, Amanda Cabot, organize, writer, publish — Organize

Whether it’s a separate room or a corner in the basement that you’ve delineated with duct tape on the floor, if you have a specific place to write, you’ll be more productive. It’s also important that family members respect that space and recognize that you’re at work when you’re there.

2. Prepare to write.

There are two aspects to this.

First, have all your raw materials ready before you begin. Remember Marilyn Paul’s “have a place for everything and everything in its place”? That’s a quintessential part of organization and a proven way to increase productivity.
Second, reread the last scene you wrote or remind yourself of the problem you want to resolve before commuting, exercising, or going to sleep. This allows your subconscious mind to work on it while you’re doing other things and will often result in a solution popping into your brain seemingly unbidden.

3. Don’t leave home without it.

This was the slogan for a major credit card several decades ago, but it also applies to your writing. Take your work with you, literally. Whether it’s a pad and paper or an electronic device, if you’re always prepared to write, you won’t waste time when you’re caught in a traffic jam, when you’re sitting in an airport lounge, or when your lunch date is late. Instead of being frustrated by the delays, you can be productive and work on your book while you wait.

These are all part of being organized. They may not be easy initially, but once they become habits, you’ll find that you’re more productive, and that’s an essential part of reaching “The End.”

We’ve reached the end of Organization, but before I end this post, I have one last piece of advice:

Don’t forget that writing is your number one priority.

All the organizational techniques in the world won’t help you finish your book if you don’t believe that and if your day-to-day actions don’t reflect that principle.

Her most recent release is A Tender Hope, the third in the Cimarron Creek trilogy.

You can find Amanda at:

www.amandacabot.com
https://www.facebook.com/amanda.j.cabot
https://twitter

APODS – Organization: Advice from the Experts by Amanda Cabot

Welcome back to APODS. Are you ready to talk about organization? I hope so, because I want to share some precepts from experts in time management and organization.

This month’s post focuses on ideas from Marilyn Paul, whose It’s Hard to Make a Difference When You Can’t Find Your Keys is one of my favorite books on the subject.

Although the entire book is worth reading, I found four of her points particularly useful.

APODS, organization, Marilyn Paul, writers, KISS principal, schedule, task — APODS – Organization

1. Have a place for everything and everything in its place

This should be self-evident, since it’s almost the definition of organization, but the simple fact is, if you can’t find a critical writing tool or even the new ream of paper you need for your printer, the time you spend looking for it is time you could have been writing. On the other hand, if you establish a place for everything you need to write and then ensure that everything is returned to that place as soon as you’ve finished using it, you’ll reduce wasted time and the frustration of having to search for something.

2. Establish your own filing/organizational system, using the KISS principle

There are two key parts to this. The first is that a filing system that works for someone else may not work for you. You need to determine what makes sense to you. After all, each of us is unique, and what seems logical for someone else may be confusing to us. Don’t be fooled into believing that just because a writer you admire uses a system means that it will be the right one for you.

The second part is the KISS principle. You’re probably familiar with it, but in case you aren’t, the acronym stands for Keep It Simple, Stupid. While I don’t particularly like the “stupid” part of it, the call for simplicity resonates with me. Why create a system that’s more complex than it needs to be? You’re setting yourself up for frustration if you do that. Save your creativity for writing itself, not filing or organizing.

These two principles have as their goal avoiding wasted time. The next two focus on minimizing frustration.

3. Learn how much time each task takes, allowing for transition time

Remember back in the Analysis phase when we charted our use of time? Among other things, that taught us how long it takes to do specific things. What we didn’t factor into the equation was transition time. It’s unrealistic to expect to finish eating dinner and go directly to writing a chapter. If you set up a schedule without including transition time, you’re setting yourself up for failure. Don’t do it.

4. Schedule “unscheduled time”

Does this sound counterintuitive? After all, if we’re scheduling our time, shouldn’t we schedule all of it? Marilyn Paul says we should, but that one of the things we need to include in our daily schedule is some time without any task associated with it. Why? Life happens. Things that you didn’t expect will demand your time. If you’ve scheduled every minute, when the unexpected occurs and you’re forced to deal with it, you’ll be behind schedule.

Furthermore, no matter how carefully you schedule, there will be times when a task takes longer than you planned. If you have no free time in your schedule, once again you’ll fail to meet your goals, and that will be frustrating. You want to ensure success, not failure, so give yourself a break … literally. Schedule “unscheduled time.”

Think about Paul’s precepts. Do they make sense to you? Can/will you implement them? I hope so. I also hope you’ll come back in August when we explore two other experts’ advice on how to organize.

Her most recent release is A Tender Hope, the third in the Cimarron Creek trilogy.

You can find Amanda at:

www.amandacabot.com
https://www.facebook.com/amanda.j.cabot
https://twitter

Memorializing That Whirlwind of a Wedding

Memorializing that whirlwind of a wedding is critical, especially when you’re the bookworm acting as wedding planner. Since relying on iPhone photos and videos from attendees was not an option, I had to find just the right photographer and videographer; a task much harder than I ever imagined.

First Stop

My first stop in my wedding planning process was securing the church and meeting its wedding planner. Since her grandson had just gotten married a few months earlier in Estes Park, I asked her about the photographer they used. She pressed her lips together and shook her head “no.” She could not recommend someone who wasn’t any good (nor did I want such a person). Videographer? No.

Preferred Vendors List

Stanley Hotel, Estes Park, CO, wedding, wedding planner, books, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, University of Colorado, photographer, videographer, Laura Grace Petersen, Jackson Dorfman — The Stanley Hotel in Estes Park, Colorado

I then turned to my trusty (?) Preferred Vendors List. There were quite a few photographers and videographers on that list, some companies handled both. After I emailed them all and requested a quote, I had to blink twice as I read the quotes coming in (none of them included printing). Amazingly, with the exception of one, they were all $2,000. My first thought was a wedding monopoly. By the way, the one different quote was $6,000. Yup, that’s not a typo, $6,000. With my science background and logical legal mind :0) I performed an experiment. My original quotes went out under my married name, however, I write under my maiden name, Karen Van Den Heuvel. A new and revised request for quotes went out under my writer’s name — a quote for a 4 hour family reunion involving 50 people in Estes Park. Alas, the quotes were half the price.

A Monopoly

My son had gone to school with someone who was now a professional photographer so he asked her for a quote — $2,000. He asked if she could give him a discount due to their long friendship. She could not, because of a contract she entered into with a third party — all her bookings go through them at their required pricing, as all of these photographers did. Aha! Sounds like a monopoly to me!

The Perfect Professionals

My goal was to find an excellent photographer and videographer not bound by a third party contract for pricing. That’s where Jane came in. Jane is my son’s beautiful girlfriend who went to school with a photographer using her talents and running her business while she worked on her degree. I checked out her website and FaceBook, and was thoroughly impressed with Laura Grace Photography. Her photographs were beautiful (as you can see through my posts) and I’d put her up against any of the other “professionals” I encountered to date. Her rates were very reasonable and I met her for lunch to discuss the process, wedding, expectations, etc. She was an absolute delight and she found me a videographer — a university student working on his degree in videography — Jackson Dorfman. Once I checked out his work and found it exceptional — as good if not better than most of the other videographers, I asked for a quote. His rates were also very reasonable and I was set.

These two professionals arrived early, blended in, and captured beautiful memories. I can’t recommend them highly enough! If you are looking for an excellent professional photographer and videographer, here is their contact information:

Laura Grace Photography: lauragracephoto.com, 970-227-0025, lauragrace.151@gmail.com

Jackson Dorfman: Jackson.dorfman@colorado.edu 970-306-2775

Jack provided not only the full video, but a second with highlights as well. You had a glimpse of the head table decor in Jack’s short trailer, but you won’t believe the story behind it! Stay tuned next week… .

The Wedding Planner — The D.J. Is Key to a Great Wedding

wedding, wedding planner, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, preferred vendor lists, vendors, D.J., Disc Jockey, Sound Junction, Gary Liebowitz — The Happy Couple Courtesy of Laura Grace Photography

The D.J. is key to a great wedding — no doubt! But how do you find that great D.J.? After I unsuccessfully contacted the D.J.’s on the Preferred Vendors List, I did what most people do; I asked my friends and family for recommendations. However, with the wedding date, that was fruitless, especially for the D.J. — they were either out of business or unavailable at that time.

The Search

One unavailable D.J. suggested that I check Thumbtack . Although I had never heard of it, I wasted no time, after all, the wedding was fast approaching and I knew an iPhone playing music would not be very helpful. According to their profile, “Thumbtack is an online service that matches customers with local professionals.” With my date and required professional entered, I received messages from a number of local D.J.’s with a wide range of pricing and experience.

I like to listen to my “gut,” and out of the list, only one stood out to me above the rest — he was experienced and I liked his work. He was from Monument and the wedding was in Estes Park, more than 2 hours away. I sent him a message and asked if Estes Park was too far and received an immediate response — definitely not, he handled the entire Front Range and did not charge for travel.

The Right D.J.

My “gut” does not disappoint and neither did Gary Liebowitz from Sound Junction, LLC. He was absolutely phenomenal! Although I had the opportunity to provide him with a selection of songs, I was so frazzled and clueless that I only gave him 3 songs for 3 dances: the bride and groom’s, father/daughter, and mother/son. With an age range of attendees from 20 to 85, I asked that he handle everything and he did. I can’t recommend him highly enough!

Gary:

Called prior to the wedding to offer help and assurances,
Arrived early,
Called when he arrived and started set up,
Handled my request to take care of all the music with a smile,
Acted professionally,
Dressed professionally,
Had a positive and upbeat attitude,
Was an outstanding MC,
Kept the party moving and lively,
Had reasonable rates and offered a military discount (he is retired Air Force), and
Went the extra mile above and beyond.

Contact

If you are interested in an exceptional, professional D.J. who is more than willing to go the extra mile with reasonable rates, I recommend Gary Liebowitz with Sound Junction:

Phone: 719-351-8301
Email: gary@soundjunctiondj.com
Website: www.soundjunctiondj.com

Two months after the wedding, a number of people shared their nightmare experiences with the wrong D.J. Needless to say, I am very thankful my story is not one of them. I had the best!

What are your experiences?

Wedding Planners & Vendor Lists – OH MY!

Wedding planners and vendors lists create a fertile ground for weeds and more weeds… . What about that garden of beautiful flowers? The last article looked at whether the date made a difference, and the answer was a resounding YES. I felt good about securing the church and the Music Room at the Stanley, and thought the rest would be smooth sailing — NOT. Because of the date, the church and reception locations were available, but because of the date, the rest would not be as smooth.

Wedding Planners & Vendor Lists

Unbeknownst to me, most places have their own wedding planners and vendor lists that work with the bride or her wedding planner (in this case, moi). Easy peasy, right? Ahhhh, not necessarily so. Being a wedding planner for a church or popular reception location is not an easy job (I’m sure some of you either have personal experience with a bridezilla or seen popular bridezilla movies). As such, the wedding planner you start with may not be the wedding planner you end up with and lots can happen in the interim.

For the Church

In our case, the wedding planner for the church left half way through the planning. Fortunately, what we agreed to I had memorialized in writing, but there were a number of things she needed approval for and thought she could get because of her experience, and then she was gone… . I was left with a delightful person who knew absolutely nothing about weddings and all those other items that the experienced planner was sure she could get (like lighting up the white lights on the Christmas tree in the church), was not available.

For the Reception

For the Stanley, I was quite happy with the wedding planner assigned to me, but then a few months before the wedding she contacted me to let me know that she was taking a new job in Hawaii as an event planner. My thoughts … here I go again. Fortunately, they assigned me another great wedding planner, but there were still gaps that needed to be filled since she not only jumped in toward the end with me, but she was assigned at least half of the former planner’s weddings.

Then There’s that Preferred Vendor List:

Photographers
Videographers
D.J.’s
Bakers
Florists
Salons
Piano Players
Etc.

Go through it carefully, as I did, since it may or may not be updated. On the list I received, most were in business, but some were not. What I realized was that if you use the word “wedding” in any request for quotes for a wedding, you received a quote that was significantly higher than what you would otherwise receive. More on that in the next article … .

What have you found with Preferred Vendor Lists?

The Wedding Planner – The Date

For the wedding planner, does the date really make a difference? The answer is a resounding YES! It makes a difference as to availability (especially if you are not starting one year in advance), cost, and accessibility among other things. In my case, because of my daughter’s schedule, she could not be flexible on the date, hence a Christmas time wedding.

Stanley Hotel, Estes Park, CO — The Stanley Hotel in Estes Park, Colorado

In an earlier article, I mentioned that the setting for my novel, Hidden Bloodlines, was inspired by the historic Stanley Hotel in Estes Park, Colorado. Not only did my husband and I enjoy the hotel, but my daughter celebrated her 18th birthday there. She loved Estes Park and the Stanley and asked that her wedding take place at a beautiful mountain church with the reception at the Stanley.

Availability

A wedding the Saturday before Christmas has quite a few drawbacks, but it also has its advantages. With respect to availability, there are two sides — the availability of the choice locations and the availability of the attendees.

A wedding Christmas weekend is not common, therefore, the church and Music Room at the Stanley were available. On the other hand, since it was Christmas time, not everyone invited could come. For some, that could be considered an advantage (one less person to cover), however, we missed those unable to attend.

Cost

Estes Park, Colorado is a summer resort. If it were a ski resort, it would be a winter wonderland, but it’s not — there is no skiing permitted despite the magnificent mountains. Therefore, a Christmas wedding is off-season, with off-season rates – a definite advantage. Moreover, it was Advent and we were not permitted to decorate the church. That was a large unanticipated savings. The church was so beautiful in its own right, no one even noticed it was not decorated for a wedding and I saved quite a bit of money on flowers.

The icing on the cake was that the Music Room was already decorated for Christmas, therefore, my only concern were the table tops and head table decorations (more on that later).

Accessibility

You never know what the weather brings at Christmas time in Colorado, especially in the mountains. It could be 70 degrees or subzero, and you can’t rely on the weather professionals (it’s the only career where you can be wrong on a regular basis and still keep your job). Fortunately the church and hotel for the reception were a mere half mile apart on the main road into Estes Park. In the event of bad weather, at least that route would be open. And, we definitely had very bad weather even though the snow was beautiful.

The church and the Stanley were available Christmas weekend. We had the opportunity to pay off-season rates, and despite the snow, everything was accessible. It was a beautiful wedding with a phenomenal family reunion. Because of the distance traveled, the good times moved from the Stanley to my home. A truly traditional family wedding of fun, laughter, and good times.

Cost Saving Tip: If the bride, groom, or parent putting on the wedding is military or a veteran, always ask if there’s a military discount. You’d be surprised at the potential cost savings.

Do you have any cost saving tips to share?

The Wedding Planner — When Books Don’t Work for the Book Worm

In the first article of this series, When the Book Worm Is the Wedding Planner, we established that I am first and foremost a book worm, whether it be reading or writing books. It’s reasonable for the book worm to go to her local library, peruse the wide assortment of books, and select two of the most comprehensive books as a guide toward a successful wedding. Right? That’s just what I did, but as I was reminded, never assume anything. A noted law school professor wrote the word “ASSUME” on the board the first day of class and then added hyphens after the second “s” and the “u” and said, “That’s what assuming does.” And, that’s just what it did. Hence the title, “The Wedding Planner — When Books Don’t Work for the Book Worm.”

Why Didn’t the Books Work?

If I suffered from panic attacks (which thankfully I do not), I would have had a big one. Yes, these books were thick, detailed, and quite comprehensive, but that was just part of the problem. The other part was that according to the books, I was too late…

Too late to book

the church
the ideal setting for the reception
the DJ
the photographer
the videographer

And, too late to

have formal wedding invitations printed.

Whew. What a downer that was. Next, I returned the books, but not before I made my checklist.

A Critical Tool

The books did prove helpful to give me an idea of what I was up against. As a business lawyer, checklists are my strength. Checklists are critical to make sure deadlines are met and nothing falls through the cracks. Since I already missed the boat for their timeline, I had to create my own and pray it would all come together.

Additionally, most of these books assumed (there’s that word again) an unlimited or large wedding budget. Since our focus was always education, I got creative in finding ways to get the best out of our limited wedding budget.

What’s your preferred organizational tool?

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Substitute weekly organization for daily planning.

Work from a prioritized task list.

Don’t forget that writing is your number one priority.

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1. Have a place for everything and everything in its place

2. Establish your own filing/organizational system, using the KISS principle

3. Learn how much time each task takes, allowing for transition time

4. Schedule “unscheduled time”

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First Stop

Preferred Vendors List

A Monopoly

The Perfect Professionals

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The Search

The Right D.J.

Contact

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Wedding Planners & Vendor Lists

For the Church

For the Reception

Then There’s that Preferred Vendor List:

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Availability

Cost

Accessibility

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Why Didn’t the Books Work?

Too late to book

A Critical Tool

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